SB KVS Help Center

Payroll Balancing & Printing W-2s

Updated on

W2 Changes

  • New Option to PRINT COVID Families First Coronavirus Response Act on W2
  • Wages paid under Families First Coronavirus Response Act must either be printed on a W2 or other statement- we added it to the W2

Getting Updated Programs

  • Update is at top of PR Year End  Knowledge Article
  • If you created the 2020 Year End Directory with KVS Support, we have already downloaded the program with the Tax Table Import Change
  • W2 4 Per Page - https://sprbrk.box.com/s/1iw5wa6njdafvr3j7jxcj4h0j5f5e1wk 
  • W2 2 Per Page - https://sprbrk.box.com/s/ek5vkzsv8iago7ibjv0yqtq2ln1zivjm
    • Hover over each file, once hovering a 3-dot button (...) will appear
    • Click on the 3-dot button(...) and click download
    • Once downloaded move or save each program to your icobol folder
      • Replace the file original file with the new file

Supported Forms

  • Form 5214 - Is 4 W2's per page and this is the recommended form if filing electronically
    • Can't use from 5214 if filing a paper copy
  • Forms 5201, 5202, 5203 & 5204 - These forms are used with laser printers and represent Copy A, Copy B, Copy C and Copy D  

Ordering Forms

We recommend purchasing forms from The Notable Corporation

Phone:

  • (716) 838-3900  (800) 724-2870

Email: 

Website: http://www.notablecorp.com/

Steps 6 – 8 Reporting / Balancing

  • Step 6 - Annual Report
  • Step 7 - Balance Earning History to YTD Earning Register
  • Step 8 - Year End Recommended Reports
    • Full Payroll Register with All Employees
    • Individual Deduction Register with YTD Totals
    • Benefit Report

Step 9 Employer Sponsored Health

  • Only need to report if have more than 250 W2’s
  • It’s Optional for Employers who report less than 250 W2’s

Steps 10 -14 - Setting Up - Printing - Filing W2’s

  • Step 10 - Verify Deduction Codes Have Correct W2 description
  • Step 11 - Very Benefit Codes Have Correct Fringe/COVID Selection
  • Step 12 - W2 Report and W2 Forms
  • Step 13 – Create State W2 File NY state skip this step – No Annual file needed
  • Step 14 – Create W2 File
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