FOR CLIENTS WITH ENTERPRISE COLLECTION

• Do not process in the middle of a billing.
  • Usually want to run the roll over before the new year billing. Especially if bar codes are printed on the bills. If the roll over is run after the billing is done the year on the barcode will not be the same as the year in collection. If a billing register is run prior to the roll over process, after roll over is complete, a new register must be run.
• Run a Payment/Balance Report in Collection for the year and sequence that the roll over is being processed on
  • Run it for all years and sequences that the roll over will be processed on; leaving the total due fields open.
• Change the Master Fiscal year in the Utility Billing Parameter
  • 300>301>02-then hit tab
    • All users must be logged out of UB in order to access
    • Must enter through all the prompts, then enter (Y) to continue and save changes; this needs to be done for both parameter screens.
• Go into Standard Collection and copy rate file for all UB sequences from prior year to current year
  • 400>403>001
    • Enter the new year for the bills and the sequence
    • (Y) to create a new entry
    • (Y) to copy from another year and sequence.
    • Copy from the current year and same sequence
    • You must F8 forward through both screens and enter (Y) to Everything OK on the second screen in order to save the changes.
    • (If more than 1 UB sequences) You must follow previous steps for each year/sequence. 
• Go into Enterprise Collection and create the new year/sequence
  • Set up Tab>Year/Sequences
    • Add new record
    • Enter in the new year and sequence and a title and then click the copy button. Copy from the current year and sequence. Click copy.
    • Do this for each UB sequence that is going to be rolled over.
    • If there are penalty tables used for calculating online penalty for UB, check to see if the tables include the new year. If not, a new table will need to be set up.
      • Setup>Interest/Penalty Tables
        • Review tables to see if the new year is included
        • To set up a new table
          • Add new record
          • Enter in all the year and sequence, installment, and answer all calculation questions, and then select the on or after button to enter in the penalty amount.
• Process the UB Roll Over in Enterprise Collection
  • Processes tab>UB Year End Roll Over>Enter current year and new year
• Run a Payment/Balance Report in Collection for the year and sequence that the rollover had been processed on
  • Run it for the same parameters that the first unpaid report was run for.
  • Check the two unpaid reports to make sure the balance.