After the budget has been posted from the Budget Preparation module or from a Budget Adjustment ‘B4-Replace Orig’ Trans Type, if any GL accounts are found to have an incorrect Adopted/Original Budget amount, they can be corrected by entering a budget adjustment with a Trans Type = B4-Replace Orig.
Documents and Training
- Go to General Ledger > Actions > Budget Adjustment and click the New Record button.
- Enter the Year and Trans Date for the budget adjustment and then select Trans Type = B4-Replace Orig.
The new B4 transaction is posted to the same period the original budget or previous B4-Replace Orig transaction was posted. The Period field on the new B4 transaction is read only.
- Enter the desired description then general ledger account numbers with the amount of what the budget should be in the amount fields and post the transaction when done. The amount entered should be what the original budget actually needs to be. This is not an increase or decrease to the existing dollar amount. If an account had a 1,000 posted but it should have not had a budget, a B4 transaction would be created assigning 0.00 in the amount field. You cannot reverse a B4 transaction.
The original budget amount will only overwrite an original budget in the year being posted. For example, a grant account with an original budget in 2014 will not be overwritten if a B4 transaction is created in 2016.
Note: A B5-Append Orig transaction type can be used if increasing or decreasing the existing original budget amount is preferred. A B1-Transfer, B2-Amend and B3-Adjust transaction type will only modify the adjusted budget amounts. These should not be used when correcting the original budget.
For additional information regarding the Budget Adjustment data entry fields, please refer to the Enterprise on-line help documentation using the question mark in the menu bar.